Data protection information

machinetalk GmbH (hereinafter “machinetalk”), as the operator of the website www.machine-talk.ai, takes the protection of personal data very seriously. We treat personal data confidentially and in accordance with the statutory data protection regulations and on the basis of this data protection information. The legal basis can be found in particular in the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).
When you use this website, various personal data are processed depending on the type and extent of use. Personal data is information that relates to an identified or identifiable natural person (hereinafter referred to as “data subject”); a natural person is regarded as identifiable if they can be identified directly or indirectly (e.g. by means of assignment to an online identifier). This includes information such as your name, address, telephone number and date of birth.
This data protection information is provided in accordance with Art. 12 et seq. of the GDPR and explains how your personal data is handled when you use our website. In particular, it explains what data we collect and what we use it for. It also explains how and for what purpose this is done.
This data protection information explicitly refers to the website-specific data processing when visiting our website at www.machine-talk.ai. Even beyond the website-specific data processing, machinetalk attaches great importance to the protection of personal data.

 

The controller is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data (names, email addresses, etc.). The controller within the meaning of the GDPR and the applicable national data protection laws (in particular the BDSG) and other data protection provisions is:

 

machinetalk GmbH

 

 

 

 

 

 

For the purpose of the technical provision of the website, it is necessary for us to process certain information that is automatically transmitted by your browser so that our website can be displayed in your browser and you can use the website. This information is automatically collected each time you visit our website and automatically stored in so-called server log files. These are:
• Browser type and browser version
• Operating system used
• Website from which access is made (referrer URL)
• Host name of the accessing computer
• Date and time of access
• IP address of the requesting computer
The storage of the aforementioned access data is necessary for technical reasons to provide a functional website and to ensure system security. This also applies to the storage of your IP address, which is necessary and, under further conditions, can at least theoretically enable it to be assigned to you. Beyond the purposes mentioned above, we use server log files exclusively for the design and optimization of our website purely statistically and without reference to your person. This data is not merged with other data sources, nor is it evaluated for marketing purposes.
The access data collected in the course of using our website is only stored for the period of time for which this data is required to achieve the above-mentioned purposes. For IT security purposes, your IP address is stored on our web server for a maximum of 7 days.
If you visit our website to find out about our range of products and services or to use them, the basis for the temporary storage and processing of the access data is Art. 6 Para. 1 S. 1 lit. b GDPR (legal basis), which permits the processing of data for the fulfillment of a contract or for the implementation of pre-contractual measures. In addition, Art. 6 para. 1 sentence 1 lit. f GDPR serves as the legal basis for the temporary storage of technical access data. Our legitimate interest here is to provide you with a technically functional and user-friendly website and to ensure the security of our systems.

 

If you send us a request using the contact form, we will store and process your message (comment) including the contact data you provided for the purpose of processing and answering your request and in case of follow-up questions. We will not disclose this data to third parties unless it is necessary in the context of processing and answering your contact request or you have given us your consent.
If you contact us in the context of an existing contractual relationship or in advance to request information about our range of products or our other services, the data and information you provide will be processed for the purpose of processing and responding to your contact request in accordance with Art. 6 (1) (1) (b) GDPR (legal basis). In addition, in order to safeguard our legitimate interests in accordance with Art. 6 para. 1 sentence 1 lit. f DSGVO for the proper answering of customer/contact inquiries.
We will retain the data you provide on the contact form until the purpose for its storage/processing no longer pertains (e.g. after we have concluded our response to your inquiry). This shall be without prejudice to any mandatory legal provisions – in particular retention periods.

 

We use cookies on some pages of our website. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure, and enable the provision of certain features. Cookies are small text files that are stored on your computer and saved by your browser. A cookie contains a characteristic string of characters that enables your browser to be clearly identified when you return to the website.
Most of the cookies we use are so-called “session cookies”. They are automatically deleted after the end of your visit or your browser session (so-called transient cookies). Other cookies remain on your device for a predetermined period or until you delete them (so-called persistent cookies). These cookies enable us to recognize your browser the next time you visit. Upon written request, we will be happy to provide further information about the functional cookies used. Please contact us using the contact details above.
You can adjust the settings on your browser so that you are informed when cookies are placed and only allow cookies in individual cases, accept cookies in certain cases or generally exclude them and activate the automatic deletion of cookies when you close your browser. You can regularly obtain the procedure for deactivating cookies via the “Help” function of your internet browser. If you disable cookies, the functionality and/or full availability of this website may be restricted. For further cookie-specific settings and disabling options, please also see below for individual explanations of the cookies and associated functions/technologies actually used when you visit our website.
Some of the cookies we use on our website come from third parties who help us to analyze the impact of our website content and the interests of our visitors, to measure the performance and efficiency of our website, or to place targeted advertising and other content on our or other websites. In the context of our website, we use both first-party cookies (only visible from the domain you are currently visiting) and third-party cookies (visible across domains and regularly set by third parties).
The cookie-based data processing is carried out on the basis of your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR (legal basis) or on the basis of Art. 6 para. 1 sentence 1 lit. f GDPR (legal basis) to protect our legitimate interests. Our legitimate interests in this regard lie, in particular, in being able to provide you with a technically optimized and user-friendly website that is designed to meet your needs, as well as to ensure the security of our systems. You can revoke the consent you have given us at any time, e.g. by deactivating the cookie-based tools/plugins listed in detail in the following overview. You can also object to processing based on legitimate interests by making the appropriate settings.
The following cookie-based tools/plugins are used on this website:
This website uses the functions of Google Analytics, a web analysis service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, based on the consent you have given us (Art. 6 (1) (a) GDPR). You can voluntarily give us your consent by clicking the corresponding button in the cookie banner (“Accept”) or refuse the use of Google Analytics (“Decline”). We store your selection in a separate cookie (Art. 6 para. 1 sentence 1 lit. f GDPR) on the basis of the legitimate interest in respecting your decision and no longer displaying the cookie banner.
As part of the processing described below, data is also regularly transmitted to Google LLC (1600 Amphitheater Parkway, Mountain View, CA 94043, USA). Google Ireland Limited and Google LLC are hereinafter collectively referred to as “Google”. Google Analytics uses cookies (first-party cookies) that enable an analysis of your use of the website. However, this does not mean that we obtain direct knowledge of your identity through this. Google uses the information generated by the cookies on our behalf to evaluate the use of the website, to compile reports on website activity and to provide us with other services relating to website and internet use. This enables us to improve the quality of our website and its contents. We learn how the website is used on the basis of statistical analyses and can thus constantly optimize our offer.
The information generated by the Google Analytics cookies about your use of this website (e.g. time, place and frequency of your visits to our site, including your IP address) is transmitted to a Google server in the United States and stored there. Google is certified under the Privacy Shield agreement (https://www.privacyshield.gov/eu-us-framework). We have set the storage period for corresponding data at Google to 14 months at the user and event level (shortest possible setting option).
a) IP anonymization
We have activated the IP anonymization function on this website. This means that your IP address will be shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area before it is transmitted to the USA and thus anonymized. Only in exceptional cases will the full IP address be sent to a Google server in the US and shortened there. According to Google, the IP address provided by Google Analytics as part of Google Analytics will not be merged with other Google data about you.
b) Browser Plugin
You can prevent the storage of Google Analytics cookies by a corresponding setting of your browser software (see above). You can also prevent the data generated by cookies about your use of the website (incl. your IP address) from being passed to Google, and the processing of these data by Google, by downloading and installing the browser plugin available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de.
c) Objection to data collection
Alternatively, you can activate/deactivate the collection of your data by Google Analytics, in particular on mobile devices, by clicking on the following link:
Deactivate Google Analytics
When deactivated, a cookie is set to prevent the collection of your data on future visits to this website.
Specifically, the following tracking cookies are used by Google Analytics: __utmz, __utma, __utmb, __utmc, __utmt.
For more information about how Google Analytics handles user data, the security and privacy policies, as well as setting and opt-out options, please refer to Google's privacy policy, available at the following link: https://support.google.com/analytics/answer/6004245?hl=de.
d) YouTube
Our website uses plugins from the video platform YouTube to embed videos and play them directly on our website. The operator of the video platform is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (“YouTube”). YouTube is a company affiliated with Google Inc. (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; “Google”).
YouTube videos are embedded in the so-called “extended data protection mode”, which, according to the provider, only initiates the storage of user information when the video(s) are played. However, the transfer of data to YouTube partners is not necessarily excluded by the extended data protection mode. For example, YouTube connects to the Google DoubleClick network regardless of whether you are watching a video.
If you activate embedded videos on our website, a connection to the YouTube servers is established and data transmission is started. We have no influence on the scope and content of the data that is transmitted to YouTube and possibly other YouTube partners when the plug-in is activated. Among other things, the YouTube server is informed which of our pages you have visited. According to information from YouTube, this information is used, among other things, to collect video statistics, improve user-friendliness and prevent abusive practices. YouTube uses cookies to collect information about user behavior. The cookies remain on your device until you delete them. You can prevent YouTube from storing cookies by making the appropriate settings in your browser software (see above).
If you are logged into your YouTube account, you enable YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account before activating the play button.
YouTube is used in the interest of making our online offers more appealing. This constitutes a legitimate interest within the meaning of Art. 6 (1) sentence 1 f GDPR.
Further information on the handling of user data can be found in YouTube's data protection information at: https://www.google.de/intl/de/policies/privacy.
e) Google Maps
This website uses the mapping service Google Maps. The provider is Google Ireland Limited Gordon House, Barrow Street, Dublin 4, Ireland. Data is also regularly transmitted to Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) as part of the processing described below. Google Ireland Limited and Google LLC are hereinafter collectively referred to as “Google”. To use the Google Maps features, it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there. The provider of this site has no influence on this data transfer.
The use of Google Maps is in the interest of making our website appealing and to facilitate the location of places specified by us on the website. This constitutes a justified interest pursuant to Art. 6 (1) (f) DSGVO.
For more information about how we handle user data, please refer to Google's privacy policy: https://www.google.de/intl/de/policies/privacy/.

 

Compliance with legal requirements: We also process your personal data in order to fulfill other legal obligations that may apply to us in connection with our business activities. These include, in particular, retention periods under commercial, trade or tax law. We process your personal data in accordance with Art. 6 (1) 1 lit. c GDPR (legal basis) for the fulfillment of a legal obligation to which we are subject.
Law enforcement: We also process your personal data in order to assert our rights and enforce our legal claims. We also process your personal data in order to defend ourselves against legal claims. Finally, we process your personal data to the extent necessary to prevent or prosecute criminal offenses. In this context, we process your personal data in order to protect our legitimate interests in accordance with Article 6 (1) sentence 1 point (f) GDPR (legal basis), insofar as we assert legal claims or defend ourselves in legal disputes or prevent or investigate criminal offenses (legitimate interest).
Consent: If you have given us consent to process personal data for specific purposes (e.g. sending information material and offers), the lawfulness of this processing is given on the basis of your consent. Consent that has been given can be withdrawn at any time. This also applies to the revocation of declarations of consent given to us before the GDPR came into force, i.e. before May 25, 2018. Please note that the revocation is only effective for the future and that processing up to that point is not affected.

 

Within the company machinetalk, those departments that need access to your data in order to fulfill our contractual and legal obligations will be given access to it. Service providers and vicarious agents employed by us (e.g. technical service providers, shipping companies, disposal companies) may also receive data for these purposes. We limit the disclosure of your personal data to what is necessary, taking into account data protection requirements. In some cases, recipients receive your personal data as processors and are then strictly bound by our instructions when handling your personal data. In some cases, recipients act independently under their own data protection responsibility and are also obliged to comply with the requirements of the GDPR and other data protection provisions.
Finally, in individual cases, we transfer personal data to our consultants in legal or tax matters, whereby these recipients are obliged to maintain special confidentiality and secrecy due to their professional legal position.

 

When using the above-mentioned tools, e.g. Google, we may transfer your IP address to third countries (see above). With regard to the USA, the data transfer is based on the EU-US Data Privacy Framework. In this respect, the European Commission certifies a level of data protection comparable to the EEA standard by means of an adequacy decision. Otherwise, we do not transfer your personal data to countries outside the EU or the EEA or to international organizations, unless otherwise expressly stated in this data protection information.

 

We initially process and store your personal data for the duration for which the respective purpose of use requires such storage (see above for the individual processing purposes). This may also include the periods of time during the initiation of a contract (pre-contractual legal relationship) and the execution of a contract. On this basis, personal data is regularly deleted in the course of fulfilling our contractual and/or legal obligations, unless its further processing is necessary for the following purposes:
• Compliance with legal retention obligations, which arise, for example, from the German Commercial Code (Sections 238, 257 (4) HGB) and the German Fiscal Code (Section 147 (3), (4) AO). The periods for retention and documentation specified therein are up to ten years.
Preservation of evidence, taking into account the statutes of limitation. According to §§ 194 et seq. of the German Civil Code (BGB), these limitation periods can be up to 30 years, with the regular limitation period being three years.

 

We use appropriate technical and organizational measures to protect personal data in order to ensure an adequate level of protection and to safeguard the personal rights of the persons concerned. The measures taken serve, among other things, to prevent unauthorized access to the technical facilities we use and to protect personal data from unauthorized access by third parties. In particular, this website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content, such as your contact requests that you send to us as the site operator. You can recognize an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. If SSL or TLS encryption is activated, the data you transfer to us cannot be read by third parties. However, we would like to point out that data transmission over the internet (e.g. when communicating by email) may have security gaps. It is therefore not possible to provide seamless protection of the data against access by third parties.

 

You have the following rights as a data subject under the statutory conditions:
Right of access: You have the right at any time, within the scope of Art. 15 GDPR, to request confirmation from us as to whether we are processing personal data concerning you; if this is the case, you are 15 GDPR, you are also entitled to request information about this personal data and certain other information (including the purposes of processing, categories of personal data, categories of recipients, planned storage period, the origin of the data, the use of automated decision-making and, in the case of third-country transfers, the appropriate safeguards) and to receive a copy of your data. The restrictions of § 34 BDSG apply.
Right to rectification: You have the right, in accordance with Art. 16 GDPR, to demand that we rectify the personal data stored about you if it is inaccurate or incorrect.
Right to erasure: You have the right, under the conditions set out in Art. 17 GDPR, to demand that we erase personal data concerning you without undue delay. The right to erasure does not apply, for example, if the processing of personal data is necessary, for example, to fulfill a legal obligation (e.g. statutory retention requirements) or to establish, exercise or defend legal claims. In addition, the restrictions of § 35 BDSG apply.
Right to restriction of processing: You are entitled, under the conditions of Art. 18 DSGVO, to demand that we restrict the processing of your personal data.
Right to data portability: You have the right, under the conditions set out in Art. 20 GDPR, to request that we provide you with the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format.
Right of withdrawal: You can withdraw your consent to the processing of personal data at any time. This also applies to the withdrawal of declarations of consent given to us before the GDPR came into force, i.e. before May 25, 2018. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. To declare the revocation, an informal message to us, e.g. by e-mail, is sufficient.
Right of objection: You are entitled, under the conditions of Art. 21 DSGVO, to object to the processing of your personal data, so that we must stop processing your personal data. The right to object exists only within the limits provided for in Art. 21 GDPR. In addition, our interests may conflict with a termination of the processing, so that we are entitled to process your personal data despite your objection. We will take into account an objection to any direct marketing measures immediately and without further consideration of the existing interests.
Information about your right to object under Art. 21 GDPR: You have the right to object at any time to the processing of your data based on Art. 6 (1) (1) (f) GDPR (data processing based on a balancing of interests) or Art. 6 (1) (1) (e) GDPR (data processing in the public interest) if there are reasons for doing so that arise from your particular situation.
If you file an objection, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or for the establishment, exercise or defense of legal claims.

 

machinetalk GmbH

E-Mail: info@machine-talk.ai

 

Right to lodge a complaint with a supervisory authority:
Under the conditions of Art. 77 GDPR, you have the right to lodge a complaint with a competent supervisory authority. In particular, you can contact the supervisory authority responsible for us in Baden-Württemberg, Tel. +49 (0)711 615541-0, E-Mail poststelle@lfdi.bwl.de or any other competent supervisory authority. A list of data protection authorities and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html.

Other concerns:
Our data protection officer is available to answer any further data protection questions and concerns. Such inquiries and requests to exercise your rights as described above should, if possible, be sent in writing to our address given above or by email to info@machine-talk.ai with “Data protection” in the subject line. 

In principle, you are not obliged to provide us with your personal data. However, if you do not, we will not be able to provide you with unrestricted access to our website or respond to any requests or inquiries you may have. Personal data that we do not necessarily need for the above-mentioned processing purposes are marked as voluntary information.

 

We do not use automated decision-making or profiling (an automated analysis of your personal circumstances).

 

1. This data protection information is currently valid as of January 2025.
2. It may be necessary to change this data protection information as a result of further development of our website and offers above or due to changes in legal or official requirements.